How SevenRivers Online Bookkeeping Service Works

At SevenRivers Doula Resource Company, we’ve designed our online bookkeeping service to be seamless, efficient, and tailored to the unique needs of doula businesses. Here’s a step-by-step explanation of how our service works:

1. Initial Setup and Onboarding

• Consultation: We begin with a free consultation to understand your specific needs and business structure.
• Account Creation: We set up your secure account in our cloud-based bookkeeping system.
• Integration: We connect your bank accounts, credit cards, and payment platforms (e.g., PayPal, Square) to our system.
• Chart of Accounts: We create a customized chart of accounts tailored to your doula business.

2. Monthly Bookkeeping Process

• Data Import: Our system automatically imports your financial transactions from connected accounts.
• Categorization: Transactions are categorized into appropriate income and expense categories.
• Reconciliation: We reconcile your accounts to ensure all transactions are accounted for and accurate.
• Payroll Processing: If applicable, we process payroll for your employees or contractors.
• Financial Statement Preparation: We generate monthly financial statements, including profit and loss statements and balance sheets.

3. Ongoing Support and Analysis

• Regular Check-ins: We schedule quarterly (or monthly for higher-tier plans) check-ins to review your financials and address any questions.
• Financial Analysis: We provide insights into your business’s financial health and growth opportunities.
• Goal Tracking: We help you set and monitor financial goals for your doula practice.

4. Year-End Procedures

• Year-End Closing: We perform year-end closing procedures to ensure your books are accurate and complete.
• Tax Preparation Support: We prepare necessary documents for your tax filing, including 1099 forms for contractors if needed.
• Annual Review: We conduct a comprehensive annual review of your financials and provide recommendations for the coming year.

5. Secure Access and Communication

• 24/7 Access: You have round-the-clock access to your financial dashboard through our secure online portal.
• Mobile App: Access your financials on-the-go with our user-friendly mobile app.
• Secure Document Storage: All your financial documents are stored securely in the cloud for easy access and reference.
• Dedicated Support: You’ll have a dedicated bookkeeper familiar with your account for consistent support.

6. Additional Services

• Catch-Up Bookkeeping: If you’re behind on your books, we offer catch-up services to bring everything up to date.
• Financial Training: We provide basic training on how to read and understand your financial statements.
• Custom Reporting: We can create custom reports tailored to your specific needs or for presentation to stakeholders.

7. Compliance and Security

• Data Encryption: We use bank-level encryption to protect your financial data.
• Regular Backups: Your data is backed up regularly to prevent any loss of information.
• Compliance Updates: We stay up-to-date with the latest tax laws and regulations to ensure your books are always compliant.

By leveraging technology and our expertise in doula business finances, SevenRivers provides a comprehensive, hassle-free bookkeeping solution that allows you to focus on what you do best – supporting your clients through their birthing journey.