At SevenRivers Doula Resource Company, we have designed our online bookkeeping service to be seamless, efficient, and tailored to the unique needs of doula businesses. Here is a step-by-step explanation of how our service works:
1. Initial Setup and Onboarding
- Consultation: We begin with a free consultation to understand your specific needs and business structure.
- Account Creation: We set up your secure account in our cloud-based bookkeeping system.
- Integration: We connect your bank accounts, credit cards, and payment platforms (e.g., PayPal, Square) to our system.
- Chart of Accounts: We create a customized chart of accounts tailored to your doula business.
2. Monthly Bookkeeping Process
- Data Import: Our system automatically imports your financial transactions from connected accounts.
- Categorization: Transactions are categorized into appropriate income and expense categories.
- Reconciliation: We reconcile your accounts to ensure all transactions are accounted for and accurate.
- Payroll Processing: If applicable, we process payroll for your employees or contractors.
- Financial Statement Preparation: We generate monthly financial statements, including profit and loss statements and balance sheets.
3. Ongoing Support and Analysis
- Regular Check-ins: We schedule quarterly (or monthly for higher-tier plans) check-ins to review your financials and address any questions.
- Financial Analysis: We provide insights into your business’s financial health and growth opportunities.
- Goal Tracking: We help you set and monitor financial goals for your doula practice.
4. Year-End Procedures
- Year-End Closing: We perform year-end closing procedures to ensure your books are accurate and complete.
- Tax Preparation Support: We prepare necessary documents for your tax filing, including 1099 forms for contractors if needed.
- Annual Review: We conduct a comprehensive annual review of your financials and provide recommendations for the coming year.
5. Secure Access and Communication
- 24/7 Access: You have round-the-clock access to your financial dashboard through our secure online portal.
- Mobile App: Access your financials on-the-go with our user-friendly mobile app.
- Secure Document Storage: All your financial documents are stored securely in the cloud for easy access and reference.
- Dedicated Support: You’ll have a dedicated bookkeeper familiar with your account for consistent support.
6. Additional Services
- Catch-Up Bookkeeping: If you’re behind on your books, we offer catch-up services to bring everything up to date.
- Financial Training: We provide basic training on how to read and understand your financial statements.
- Custom Reporting: We can create custom reports tailored to your specific needs or for presentation to stakeholders.
7. Compliance and Security
- Data Encryption: We use bank-level encryption to protect your financial data.
- Regular Backups: Your data is backed up regularly to prevent any loss of information.
- Compliance Updates: We stay up-to-date with the latest tax laws and regulations to ensure your books are always compliant.
By leveraging technology and our expertise in doula business finances, SevenRivers provides a comprehensive, hassle-free bookkeeping solution that allows you to focus on what you do best – supporting your clients through their birthing journey.
